Firstly, send out a corporate email explaining why you’ll be using this form, what this means to the team and what your employees will have to do. For future employees, make sure to ask them to fill out the form as a part of the onboarding process.įor current employees, introduce this process in two phases. There are two groups of employees you need to consider, your current ones and your future ones. There are three main factors you should consider: when to ask your employees to fill it out, when to review the forms and how effective the process ends up being.
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In order for you to reap all the benefits we just mentioned, you need to know how to use the employee availability sheet. This, combined with the fact that your employees’ absenteeism should drop, means you’ll be saving money as well. Save time and moneyĪn effective team management process will always end up saving you time, which you can start dedicated to more business-related tasks. And as you know, an organized team is a more productive team. Having each team member’s schedule documented and making them available to the employees will allow for everyone to be more organized and for things to flow a lot better overall. This allows you to be more specific in your job ads, which leads to a more effective hiring process. Once all your employee availability forms are filled out, you will know if you need to hire more people and the shifts you’ll need them to cover. It’ll allow you to be on the same page as each of your team members, therefore helping you stay organized when it comes to scheduling. But there are even more benefits to this form, as you’ll see next! Why Should You Use an Employee Availability Form?īy now, you’re aware of the main benefit of using an employee availability form.
Having this information up front will make a huge difference in how much time you spend planning out your staff’s weekly schedules and it’ll leave no excuses for any staff members to be late or absent. But we all know how much more effective things are when they’re properly documented. If that’s all the information I need, why not just talk with my staff every week and figure it out that way?
If you’re yet to establish a method when it comes to schedule management, the answer to that question is either: As a team leader, how much time do you spend planning your employees’ work schedule?